Handover Protocol

State: {{governing_state}}

This Handover Protocol (“Protocol”) is executed on {{handover_date}} by and between:
- Landlord:  
  Full Name: {{landlord_full_name}}  
  Address for Correspondence: {{landlord_address}}  
  Contact Number: {{landlord_phone}}
- Tenant:  
  Full Name: {{tenant_full_name}}  
  Current Address: {{tenant_address}}  
  Contact Number: {{tenant_phone}}

Property Information:  
Address: {{property_address}}  
Unit/Apt Number: {{unit_number}}  
Type of Premises: {{property_type}}

§ 1. Purpose
This Protocol documents the condition of the rental premises at the commencement/termination of the tenancy. It is intended to:  
- Confirm the delivery and receipt of keys and other items;  
- Record the present condition of the property;  
- Provide a reference point for resolving any future disputes regarding damages or missing items;  
- Serve as a supplemental document to the Lease Agreement dated {{lease_date}}.
<div class="page-break"></div>

§ 2. Handover Items
The Landlord certifies that the following items are being provided to the Tenant, and the Tenant acknowledges their receipt in the condition described herein:
- Keys/Access Devices:  
  Number of Keys: {{number_of_keys}}  
  Description (e.g., main door, mailbox, garage): {{key_descriptions}}
- Additional Items (if applicable):  
  Appliances (e.g., refrigerator, washer/dryer): {{appliance_list}}  
  Remotes/Access Cards: {{remote_details}}  
  Other: {{other_items}}

§ 3. Condition of the Premises

1. Interior Inspection
The parties agree that on the date of handover, the Tenant and Landlord jointly inspected the interior of the premises. The condition is summarized as follows:
- General Cleanliness and Maintenance:  
  Observations: {{interior_cleanliness}}
- Flooring, Walls, and Ceilings:  
  Observations: {{interior_conditions}}
- Windows and Doors:  
  Observations: {{windows_doors_condition}}
- Plumbing, Electrical, and Appliances:  
  Observations: {{plumbing_electrical_appliances}}
- Other Interior Areas (e.g., storage, closets):  
  Observations: {{other_interior_notes}}
<div class="page-break"></div>
2. Exterior Inspection (if applicable)
If the premises include any common or outdoor areas directly associated with the rental unit, these areas were also inspected:
- Balcony/Patio, Yard, or Common Areas:  
  Observations: {{exterior_conditions}}

§ 4. Observations and Discrepancies

Any discrepancies, damages, or maintenance issues noted during the handover have been recorded below. These items shall be addressed in accordance with the Lease Agreement and applicable state laws.
- Item/Area: {{issue_item}}  
  Description of Issue: {{issue_description}}  
  Comments/Agreed Remediation: {{issue_resolution}}
If no discrepancies exist, please note: "No discrepancies noted" – {{no_issues_confirmation}}.

Tenant's statement of dissent (the items on this list the Tenant disagrees with, stated specifically):
{{tenant_dissent}}

§ 5. Acknowledgment and Agreement

By signing below, both parties confirm that:  
- They have reviewed the recorded conditions and list of items and agree with them, except for any items in the Tenant's statement of dissent.  
- The premises have been delivered/returned in the stated condition, subject to normal wear and tear.  
- Any issues identified will be resolved in accordance with the terms set forth in the Lease Agreement and relevant U.S. laws.  
- This Protocol, together with the Lease Agreement, constitutes the full understanding regarding the handover of the premises.

At the end of a tenancy, some states let the Tenant ask for an initial inspection before moving out, so that the Tenant can remedy the listed items before the final inspection (for example Cal. Civ. Code 1950.5(f)).
<div class="page-break"></div>
§ 6. Signatures

Tenant:  
Signature: ___________________________ 
Printed Name: {{tenant_full_name}}  
Date: ___________________________ 

Landlord:  
Signature: ___________________________ 
Printed Name: {{landlord_full_name}}  
Date:___________________________ 


This document is executed in duplicate, with each party retaining one fully executed copy.

generated with airenovationcalculator.com